SmartTask and the GDPR

Privacy and Security Contact

Shyamal Parikh
support@smarttask.io

102, Sardar Center
Opp Vastrapur Lake
Vastrapur

As part of our ongoing efforts to protect the security and privacy of our users, we are working to meet or exceed the GDPR (General Data Protection Regulation). This site contains information on what steps we are taking, their progress, and who to contact for any security concerns. Please see our FAQ for more information.

Data Processing Partners

We rely on a number of trusted 3rd parties to assist with our operations. Depending on the exact nature of your account and what you've requested we do, your data may be shared with one of these partners. We carefully evaluate each to make sure they're handling your personal data with the utmost of respect, security, and privacy.

Services
Partner Locale Data Shared Purpose
Angular JS IP Address

Angular is what HTML would have been if it had been designed for building web applications.

Azure Database WebApps

SmartTask is hosted on Microsoft Azure

COVID-19 IP Address

This website mentions COVID-19 / Novel Coronavirus.

Dropbox IP Address

Widgets for file upload and management from Dropbox.

Facebook Conversion Tracking IP Address

Conversion tracking functionality from Facebook, allows a user to track advertisement clicks.

Facebook Custom Audiences IP Address

Custom Audiences from your website makes it possible to reach people who visit your website and deliver the right message to them on Facebook.

Facebook Domain Insights IP Address

This website contains tracking information that allows admins to see Facebook Insights out of Facebook to this domain.

Facebook Pixel IP Address

Facebook Pixel is Facebooks conversion tracking system for ads on Facebook to websites.

Global Site Tag IP Address

Google's primary tag for Google Measurement/Conversion Tracking, Adwords and DoubleClick.

Google AdWords Conversion IP Address

Adwords conversion tracking code.

Google Analytics IP Address

Google Analytics offers a host of compelling features and benefits for everyone from senior executives and advertising and marketing professionals to site owners and content developers.

Google API IP Address

The website uses some form of Google APIs to provide interaction with the many API's Google Providers.

Google Conversion Tracking IP Address

This free tool in AdWords can show you what happens after customers click your ad (for example, whether they purchased your product, called from a mobile phone or downloaded your app).

Google Font API IP Address

The Google Font API helps you add web fonts to any web page.

Google Remarketing IP Address

Google code specifically for remarketing/retargeting based advertising.

Google Tag Manager IP Address

Tag management that lets you add and update website tags without changes to underlying website code.

Google Universal Analytics IP Address

The analytics.js JavaScript snippet is a new way to measure how users interact with your website. It is similar to the previous Google tracking code, ga.js, but offers more flexibility for developers to customize their implementations.

Intercom IP Address

Intercom is a customer relationship management and messaging tool for web app owners

LinkedIn Insights IP Address

The LinkedIn Insight Tag is a piece of lightweight JavaScript code that you can add to your website to enable in-depth campaign reporting and unlock valuable insights about your website visitors and for conversion optimization of ads.

Mouseflow IP Address

Mouseflow records videos of your site visitors and generates heatmaps highlighting areas users are clicking, scrolling and ignoring.

Namecheap Hosting IP Address

Domain registration and hosting services from Namecheap.

OneSignal IP Address

Push notification delivery solution.

reCAPTCHA v2 IP Address

v2 of the Google reCAPTCHA system.

Sendgrid Email Name

For Transactional Emails

Stripe IP Address

Stripe makes it easy for developers to accept credit cards on the web.

Compliance Tasks

GDPR Compliance requires maintenance and ongoing work. We are tracking our efforts here.

Application Site Security
Status Name
Completed Establish Development Environment Data Handling Guidelines
Completed Restrict Personal Data at Signup to the Minimum Necessary
Completed Registered with HaveIBeenPwned Domain Notification
Completed Ensure Web Application Firewall enabled and blocking common attacks
Completed Ensure Intrusion Detection Systems are in Place
Completed Redact Logs from Writing Unneeded Personal or Sensitive Data
Completed HSTS (HTTP Strict Transport Security) added to SSL/TLS of App Site
Completed Added External Javascript Files to Data Partners
Completed Ensure Access to Backups is Restricted
Completed SSL (TLS) Deployed on App Site
Completed Affirmative Consent mechanism added to User Signup
Completed Ensure Database Backups of Personal Data are working
Completed Inform Users about the GDPR Page
Completed Ensure internal employees and contractors behaviors around personal data are documented.
Completed Ensure Backups are Stored in on Encrypted File Storage
Completed Personal Data in File Storage is Encrypted
Completed Personal Data in Databases is Encrypted
Completed Establish Stale Data and User Policies
Data Mapping
Status Name
Completed Add Hosting Provider to Data Partners
Completed Add Internal Email Service to Data Partners
Completed Add Web Analytics Service to Data Partners
Completed Add Exception/Error Reporting Services to Data Partners
Completed Add Performance Monitoring Applications to Data Providers
Completed Add Customer Support (Helpdesk) Service to Partners
Completed Add Social Embeds to Data Partners
Completed Add Third Party Web Font Services to Data Partners
Completed Add Transactional Email Service to Partners
Completed Add Email Newsletter Service to Partners
Completed Add CDN Provider to Data Partners
Completed Add File Collaboration Service to Data Partners
Completed Add Database Provider to Data Partner
Marketing Site Security
Status Name
Completed Reviewed list of users with access to site
Completed SSL (TLS) Deployed on Marketing Site
Completed HSTS (HTTP Strict Transport Security) added to SSL/TLS of Marketing Site
Privacy Procedures
Status Name
Completed Informed all Employees and Contractors about GDPR Compliance
Completed Privacy Policy Updates
Completed Procedure established to allow for people to request that inaccuracies in their data are fixed.
Completed Process established for subject data requests
Completed Get Management Approval for GDPR Efforts
Completed Data Protection Policy Created
Completed Developed a Data Processing Agreement
Completed Briefed all Staff on GDPR Impact to the organization
Completed Nominate a Data Protection Lead or Data Protection
Security Procedures
Status Name
Completed Data Breach Notification Policy has been established
Completed Publish statement on public website on how to report security and data issues.

Frequently Asked Questions

If you have any concerns not answered here, please reach out to our contact (listed above) and we'll be happy to assist.

What's the GDPR?

The General Data Protection Regulation (GDPR) is a new piece of privacy legislation enacted by the European Union. It represents a significant change in how personal (IP Addresses, Emails, Names) and sensitive (religion, ethnic origin, health, orientation) data is handled by companies.

How Do I Report a Security Issue?

We take all security reports seriously. Please email our security contact (information listed above) with any information you have regarding any potential data breaches, vulnerabilities or concerns.

Do Non EU Companies need to comply with the GDPR?

While it remains to be seen if the EU has the legislative power to levy fines and enforcement against organizations around the globe, GDPR compliance is being sought by non EU companies for a variety of reasons.

  • Customers and Prospects are making it a requirement
  • It's a solid framework for improving the handling of personal information and complying with the GDPR requirements improves our own security.